Connect your POS in 30 seconds. Stock decrements on every sale. Approved purchase orders push to Xero as Bills automatically. Built for Sydney bars, cafés, and restaurants.
No credit card to start · Cancel anytime · Australian-hosted
Smart Cart · today's suggested order
Aperol 700ml
Paramount Liquor · 1.8 left · par 6
Asahi Super Dry (Kegs)
Asahi Beverages · 0.1 left · par 6
Bombay Sapphire Gin
Paramount Liquor · 1.4 left · par 4
+ 53 more items below par
Connects to the tools you already use
Square POS
● Live
Xero Accounting
● Live
Lightspeed K-Series
○ Coming Q3
impos
○ Coming Q4
Loyverse
○ Coming Q1
See it in 18 seconds
A customer just ordered
1× Aperol Spritz
18:42 PM · Sydney · via Square POS
Before
1.8
After
1.6
Tonight's order
53 items below par · 3 suppliers
Paramount Liquor
39 items · spirits, wine, digestivi
A$ 3,420
✓ ready to send
Asahi Beverages
6 Asahi kegs · beer line
A$ 1,470
✓ ready
Bidfood Hospitality
18 items · juices, sodas, mixers
A$ 740
✓ ready
Suppliers replied
All confirmations · auto-linked to orders
Paramount Liquor
2 min agoRe: Order #4521 — Delivery confirmed Wed 10am
✓ Linked to PO #4521 · A$ 3,420Asahi Beverages
5h agoInvoice 887-Q4 attached · 6 kegs Super Dry
📎 Invoice PDF · A$ 1,470Bidfood Hospitality
1d agoSubstituting Coke Zero × 2 cases · OOS notice
⚠ Needs review · PO #4519Every supplier email parsed, linked, archived — automatically
✓ Auto-created in Xero just now
A$ 3,420.00
Draft Bill #1023 · Paramount Liquor
No actor. No edit. This is the actual flow, animated. The real screen recording with voice-over is dropping soon.
The problem we solve
Every bar manager in Sydney runs the same routine: a phone, an Excel sheet, and a Sunday afternoon. Then 3 weeks later the owner asks "why did beverage COGS spike?" and nobody has the receipts.
StockSense fixes that loop. Sales decrement stock automatically. Smart Cart tells you what to order tonight. Approved orders push to Xero. Owner sees real costs in real time.
How it works
One OAuth flow to Square (Lightspeed and impos coming soon). Every sale auto-decrements stock with a signed webhook. Audit trail in your Stock Movements log.
Items below par appear in your Smart Cart grouped by supplier. AI suggests quantities based on sale velocity. One click sends the order email to Paramount, Asahi, Bidvest — whoever you use.
Approve the order → Draft Bill appears in Xero linked to the supplier contact. Your accountant stops chasing invoices. Your owner sees real food/beverage COGS in real time.
Features
Every Square sale fires a signed webhook that decrements stock and writes an audit row. Sub-second latency.
Items below par grouped by supplier. Tap → email sent. No more 11pm "have we got enough Aperol?".
Approve order → Draft Bill in Xero linked to the supplier contact. No double entry. Your accountant says thank you.
"You sold 53 Aperol Spritzes but only 38 Aperol came out of the bottle." We find the gap before your owner does.
One cart, multiple supplier emails fired in parallel. Paramount, Asahi, Bidvest — separate orders, one tap.
Build a cocktail or dish, attach ingredients, see margin live. Spot the dishes losing you money in 60 seconds.
Supplier Inbox
Each venue gets a private forwarding address. Set a one-time Gmail filter — *From: Paramount → Forward → your StockSense inbox* — and from then on every order confirmation, delivery notice, and PDF invoice lands in one dedicated tab inside the app.
We parse delivery dates, totals, and PO numbers automatically. Link each message to the matching purchase order in one tap. Reply in-app — no jumping back to Gmail to chase Paramount about Friday's missing kegs.
Auto-link to orders — invoice PDFs match the right purchase order by number
Delivery-day alerts — "Bidfood says Tuesday 6am" surfaces 12 hours before the truck
In-app reply — answer the rep from inside the order, history attached
Paramount Liquor
2m agoRe: Order #4521 — Delivery confirmed for Wed 10am
Asahi Beverages
5h agoInvoice 887-Q4 attached · 6 kegs Super Dry
Bidfood Hospitality
1d agoOut-of-stock notice — substituting Coke Zero × 2 cases
Navigli Wines
2d agoOrder confirmed — Tempranillo back in stock 🍷
Every supplier email parsed, linked, archived — automatically.
"Sunday stocktake used to eat my whole afternoon. Now I open Smart Cart, hit send, done in five minutes. The owner finally sees beverage costs the same week the order goes out — that's the real game-changer."
Sydney bar manager
Early access customer · name withheld until launch
Pricing
14-day free trial of Pro — no credit card after. Switch up or down any time.
Starter
A$39/mo
For single-venue manual operators
Pro
A$129/mo
For active bars, cafés & small restaurants
🍳 Kitchen module · add-on
Recipe costing, live margin per dish, yield tracking
Business
Custom pricing
Multi-venue operators & groups
Prices in AUD, excludes GST. Annual billing saves ~2 months. POS integration included on Pro and above.
Sub-second
POS sync latency
AES-128
Encryption at rest
HMAC-SHA256
Webhook signed
Sydney
AU-hosted data
FAQ
Square is live today. Lightspeed Restaurant K-Series (the old Kounta) and impos are next — we're finalising partnerships now. Loyverse follows. If you tell us your POS we'll either confirm a date or fast-track it.
No, but it helps. ~80% of AU SMB hospitality runs on Xero, so we built that integration first. If you're on MYOB, drop us a line — it's on the roadmap.
First customer setup: about 20 minutes including importing your stock sheet, connecting Square, and mapping suppliers. We'll do it with you over a screenshare for free in your first week.
Hosted in Sydney (Supabase ap-southeast-2). All OAuth tokens encrypted at rest with Fernet. Webhooks signed with HMAC-SHA256. We never see your raw POS or Xero passwords — only revocable tokens.
One click in Settings. No questions. We'll export your full inventory + order history as CSV before close. You keep your data.
A Sydney founding team working directly with venue managers in the city. We're small, fast, and you have a direct line to whoever ships your features.
14 days of Pro, free. No credit card required to start. Set up in 20 minutes with your real stock and Square account.